Nine Steps to a Budget

Prevent budgeting missteps

The budget is a team effort! It is an estimate and you will be evaluating the results monthly. Here are the steps to take:

Step One

Step Two

Gather the budget tool box:

  • District Success Plan
    The District Success Plan is what drives the budget, so please make it mirror the budget. Emphasis must be placed on items that contribute directly to the critical success factors of training, club extension, membership growth and educational achievements. You should understand the costs involved in making the plan happen and know the estimated funds available to the district.
  • Budget preparation information memo, District Budget Success Guide
  • TI Policies and Procedures Section VI D6 District Fiscal Management
  • Historical financial information
    It is important to review the financial statements monthly in order to monitor the actual expenses as compared to budget.

Step Three

  • Read: District Budget Success Guide
  • Read Policies and Procedures Section VI D6 - District Fiscal Management

Step Four

  • Complete budget using TI supplied template
    • Keep in mind that at the end of the year, the district must retain on reserve an amount equal to 25% of the district’s prior year income.

Step Five

  • Discuss completed budget with DG, LGET, LGM and treasurer

Step Six

  • Complete narrative section of budget
    • Use the narrative to explain the variances. WHQ reviews the comments and may ask for additional information.

Step Seven

  • DG, LGET, LGM and treasurer sign certification page

Step Eight

  • Present at district council meeting to obtain budget approval

    • The mid-year audit report is a good time to reassess how you are meeting the district goals and what resources will be necessary to achieve the goals in the next six months.

Step Nine

Submit approved budget to World Headquarters.

Any one of the following methods is acceptable:

Scan and e-mail to: Volunteer Support Services

Fax to: 949-858-1207

Mail to:
Toastmasters International
Attn: Volunteer Support Services
P.O. Box 9052
Mission Viejo, CA 92690

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